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Coordinator, Sales (Fashion/Luxury/Consumer)

About Us:

Valence Media is comprised of The Billboard-Hollywood Reporter Media Group, Media Rights Capital, and Dick Clark Productions; Valence is also a minority investor in A24 and Fulwell73.  As a diversified media company, Valence Media has expertise in content creation, distribution, and monetization across premium television, wide-release film, specialty film, live entertainment, and digital media. Its core mission is to offer a unique environment to develop and attract great leaders through collaboration across platforms, professional development and learning, and a focus on building an industry-leading culture of inclusion, diversity, and safety.

Who we are:

The Hollywood Reporter (THR) is the premier destination and most widely-trusted resource for entertainment news, reviews, videos and analysis. Founded in 1930, THR offers exclusive coverage of film, television, and international news, plus extensive photo galleries and reporting of industry events and festivals such as the Oscars, Emmys, Sundance, Cannes and more. Our unparalleled content reaches the entire entertainment marketplace-allowing industry leaders, influencers and consumers to access the information they want whenever, wherever.


Billboard is the world's most influential music media brand reaching key executives and tastemakers in and around the music business through Billboard Magazine,, Billboard Conferences, Billboard Bulletin, and other targeted newsletters, and millions of music fans through and Billboard Events. The Billboard brand is built on its exclusive charts and unrivaled reporting on the latest news, issues and trends across all genres of music. Billboard receives hundreds of millions of brand impressions daily through many strategic relationships with major companies across various industries.  These relationships leverage Billboard's brand recognition, proprietary chart data and information resources to develop products, live events and print, television, radio, digital and mobile platforms.  In addition to North America, Billboard operates businesses in Brazil, Greece, Japan, Korea and Russia.


Billboard-Hollywood Reporter Media Group is looking for a dynamic Sales Coordinator to provide support to the Fashion/Luxury/Consumer Sales Team for The Hollywood Reporter & Billboard Magazine.  The ideal candidate is incredibly detail oriented, proactive, has the ability to keep calm under pressure and is an immaculate multi-tasker, as well as possesses a polished and professional demeanor.


What You'll Do:

  • Day-to-day contact with entertainment and luxury clients (high level of poise, intelligence and sophistication required)
  • Day-to-day contact with consumer facing accounts/clients that span across business categories such as technology, auto, qsr, cpg, etc…
  • Sending advertisers issues on a weekly basis & maintaining magazine archive
  • Booking contracts and meetings in San Francisco and managing flow to 100%
  • Booking travel for sales directors as well as creating, tracking and coordinating in partnership with Account directors meeting scheduling for sales trips, trade shows
  • Liaison between finance, account director and clients/agencies with regards to all billing
  • Creating and collecting insertion orders, following up on outstanding advertising creative
  • Assisting with RFP's & premium position chart
  • Preparing Materials for Calls, all pre- reports including (Tabbing magazines, printing/binding decks, ordering team lunches
  • Scheduling Meetings/book conference rooms/making meeting/entertaining reservations
  • Ensuring ads materials and IOs are received by close dates
  • Maintaining and ordering office supplies as needed
  • Maintaining edit credit database and sharing edit credits with clients
  • Daily round-up of industry news (Business of Fashion, Luxury Daily, WWD, etc.), responsible for Media Radar Report Requests
  • Hand delivering issues, client gifts, including "Special" client mailings during (Emmys, Oscars & Holiday)


Your Experience & Skills:

  • Ability to interact comfortably and effectively with employees of the company at all levels, as well as external partners and clients
  • Ability to work under high pressure in a fast-paced environment
  • Ability to chase down various internal team members for assets/ conference calls, etc.
  • Possess strong attention to detail, problem-solving and organizational skills
  • Advanced Microsoft Office and G Suite skills including Excel, PowerPoint, Gmail, and Google Drive.
  • Proficient in submitting Expense Reports for VP’s only
  • Great social and interpersonal skills
  • Ability to keep information highly confidential
  • Flexible and able to multitask
  • 1 year of experience in an admin role
  • Bachelor's degree preferred


No Phone Calls. No agencies please.

Due to the volume of resumes that we receive, only those candidates selected for consideration will be contacted.

Valence Media is an equal opportunity employer. Applicants are considered for employment without regard to race, religion, creed, color, national origin, ancestry, medical condition (including genetic characteristics), mental and/or physical disability or handicap, marital status, sex, age, veteran status, citizenship status, sexual orientation, gender identity, political party preference, political belief, socioeconomic status, familial status, registered domestic partner status, military service, pregnancy, childbirth and related medical conditions and any other characteristic or activity protected by federal, state or local law

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